DeliveryDetails

Field

Description

Data Type

Value Limits

Requirement

Use on standard documents

Field returned in service ID/table/field (multi services split by ";")

Title

Title of the delivery contact i.e. Mrs, Mr, etc. If 'Title' included, DeliveryDetails→ FirstName or DeliveryDetails→ LastName required.

nvarchar(20/table/field (multi services split by ";")

FirstName

First name of the delivery contact. If provided, this value will take presidence over the CompanyDescription on some carriers address labelling, such as Hermes.

nvarchar(50)

Dispatch Note, Commercial Inv, Pick Note

12/Dispatch/ ShipToAttention

LastName

Last name of the delivery contact

nvarchar(50)

Dispatch Note, Commercial Inv, Pick Note

12/Dispatch/ ShipToAttention

Line1

Line 1 of the delivery contacts address

nvarchar(100)

Mandatory

Dispatch Note, Commercial Inv, Pick Note

12/Dispatch/ DeliveryAddressLine1

Line2

Line 2 of the delivery contacts address

nvarchar(100)

Dispatch Note, Commercial Inv

12/Dispatch/ DeliveryAddressLine2

Line3

Line 3 of the delivery contacts address

nvarchar(100)

Commercial Inv

12/Dispatch/ DeliveryAddressLine3

Line4

Placeholder

nvarchar(100)

City

City of the delivery contacts address

nvarchar(50)

Mandatory

Dispatch Note, Commercial Inv, Pick Note

12/Dispatch/ DeliveryAddressCity

County

County of the delivery contacts address

nvarchar(50)

Mandatory

Commercial Inv, Pick Note

12/Dispatch/ DeliveryAddressCounty

PostcodeZip

Postcode of the delivery contacts address. Postcode is not validated by the SEKO system

nvarchar(20)

Mandatory

Dispatch Note, Commercial Inv, Pick Note

12/Dispatch/ DeliveryAddressPostCode

CountryCode

Country of the delivery contacts address (ISO-2 or ISO-3). 
Appears on standard physical docs as full country name.

nvarchar(2)

Mandatory

Dispatch Note, Commercial Inv, Pick Note

12/Dispatch/ DeliveryAddressCountry

PhoneNumber

Phone number of the delivery contact
Used by some carriers to send customer SMS notifications

The phone Number will be saved at company level, rather than contact level, unless a first name/last name is provided. For the Phone Number to be visible on the Commercial Inv, this would need to be contact level.

nvarchar(20)

Conditional: required by some carriers

FIrstName or LastName required.

Commercial Inv

12/Dispatch/ DeliveryPhoneNumber

EmailAddress

Email address of the delivery contact
Used by some carriers to send customer email notifications

The Email Address will be saved at company level, rather than contact level, unless a first name/last name is provided. For the Email Address to be visible on SS, this would need to be contact level.

nvarchar(150)

Conditional: required by some carriers

FIrstName or LastName required.

12/Dispatch/ DeliveryEmailAddress

BillingDetails

Field

Description

Data Type

Value Limits

Requirement

Use on standard documents

Field returned in service ID/table/field (multi services split by ";")

Title

Title of the billing contact i.e. Mrs, Mr.
If 'Title' included, BillingDetails→ FirstName or BillingDetails → LastName required.

nvarchar(20(multi services split by ";")

FirstName

First name of the billing contact.

nvarchar(50)

Conditional:  If billing address Line1 is provided and for commercial inv

Commercial Inv

LastName

Last name of the billing contact

nvarchar(50)

Commercial Inv

Line1

Line 1 of the billing contacts address

nvarchar(100)

Conditional: for commercial inv

Commercial Inv

Line2

Line 2 of the billing contacts address

nvarchar(100)

Commercial Inv

Line3

Line 3 of the billing contacts address

nvarchar(100)

Commercial Inv

Line4

Line 4 of the billing contacts address

nvarchar(100)

City

City of the billing contacts address

nvarchar(50)

Conditional: for commercial inv

Commercial Inv

County

County of the billing contacts address

nvarchar(50)

Commercial Inv

PostcodeZip

Postcode of the billing contacts address

nvarchar(20)

Conditional: for commercial inv

Commercial Inv

CountryCode

Country of the billing contacts address
Appears on physical docs as full country name (ISO-2 or ISO-3). 

nvarchar(2)

Conditional: for commercial inv

Commercial Inv

PhoneNumber

Phone number of the billing contact

nvarchar(20)

EmailAddress

Email address of the billing contact

nvarchar(150)

SalesOrderLineItem

Field

Description

Data Type

Value Limits

Requirement

Use on standard documents

Field returned in service ID/table/field (multi services split by ";")

LineNumber

Integer that uniquely identifies a line of an order. Must be more than 0. Character length restriction on the Line Number is 8 .

The SupplyStream system will order the line items by ascending LineNumber. For CSV, can be auto incremented if this cannot be provided, which will increment each sales order starting from 1.

Int

Mandatory

12/DispatchLineItem/LineNumber

ProductCode

SKU to be dispatched. Must be unique per sales order. There must be available stock on the SKU.

nvarchar(100)

Mandatory

Dispatch Note, Commercial Inv

12/DispatchLineItem/ProductCode

OrderLineMessage

Message assigned to the SKU on line level. Used for purposes such as engraving, where the engrave message would appear in this field. 

If the clients populate the "Order Line Message" , then this order will be a non standard requirement

nvarchar(250)

This is a unit value, calculated by the client to show duties due.

If “SalesOrderLineItem.CustomsValue” is greater than zero then “SalesOrderLineItem.UnitPrice” is required

Quantity

Quantity of the SKU to be dispatched in units. Line Item Quantity needs to be greater than zero. Unit quantity should match the inbound quantity (per EACH)

Int

Mandatory

UnitPrice

The price of the unit (per unit) i.e. 4.99. Ex VAT if VAT field is provided in separate VAT field. Unit price should not be 0 if required by carrier or Commercial Invoice required. Unit Price is recalculated on short shipment.

decimal(18, 2)

Conditional: if required for shipping

If CustomsValue or VAT are populatedIf  VAT ispopulated

Commercial Inv

VAT

The VAT of the unit (per unit) i.e. 0.67. This is added together to the Unit Price * Quantity value in the "Amount" column on the standard commercial invoice.
(UnitPrice * Quantity) + (VAT * Quantity) = Amount
VAT is recalculated on short shipment.

As a note, if supplying VAT irrespective of DDU/DDP, the unit value must be NET not GROSS.

If “SalesOrderLineItem.Vat” is greater than zero then “SalesOrderLineItem.UnitPrice” is required

decimal(18, 2)

Conditional: When required for the carrier 

CurrencyCode

The currency code of the unit price etc. (ISO-3). Use the same code for the entire order.

nchar(3)

Conditional: if UnitPrice , CustomsValue or VAT are populated

Commercial Inv