...
Table of Documents and Their Purpose
Document | Purpose | ResponsibilityResponsible | Target |
|---|---|---|---|
Booking Confirmation | Confirm the booking | WG Partner | End customer |
Site Survey | Determine fixed costs associated with the work owing to building properties | WG Partner | End customer |
FMF Pre-Alert | Final Mile Facility Alert of incoming goods | SEKO | Final Mile Facility |
Proof of Delivery | Show that goods have been delivered | Supplier | SEKO |
Proof of Quality | Show that goods have been installed | WG Partner | SEKO |
...
Suppliers do not like to fill in forms and therefore there should be a drive to minimise administration.
General Points on Form Format
Which is best?
One URL for each form and select the order reference from a drop down list
Separate email which will take them directly to the form with the order reference number auto-populated
Technical
Each link provided to the supplier could contain an encrypted supplier recognition “token” which would fill in various details about the supplier on the form automatically, eg. name, email address etc. The supplier would then have to confirm that this was correct. If it wasn’t correct and the supplier had to write in their own name etc. it would mean the supplier filling it in wasn’t the one intended (for whatever reason) and that supplier could be recorded for future reference.
Media
Is photo/video media required in these forms any more? Ion Assist may do it all.
Booking Confirmation and Site Survey
...
Proof Of Quality Documents from Smart Hub 1 Google Document
Proof Of Quality - Meeting Room
Proof Of Quality - Delivery & Assembly (Booth)
Proof Of Quality - Delivery Only
Proof Of Quality - Removal
Proof of Quality - Maintenance & Replacement
Proof Of Quality - Relocation
Proof of Quality - Move
- Farnborough Stakeholders to give basic Proof of Quality form design with relevant fields shown and detail how it should be used within the system
...