Summary

This is similar in form to the Pre-Alert Email to the Final Mile Facility but does not contain the Pre-Alert shipment arrival information as it is only concerned with the actual costs of the job. Since this does form as the Proof of Delivery, there is information for the installation crew about contractual agreements.

The email contains

• list of goods

• end customer (consignee)

• Purchase Order showing costs for the White Glove installation with the work having been done.

Trigger for Documentation

The trigger for the email and documentation is the work completed, ie. status = “Work Completed”. There is no automated process for this as the costs have to be added manually after the work has been set to completed. Prior to the email being sent, there must be a confirmation that all costs have been entered.

Revised Purchase Order Information

The Revised Purchase Order is in the form of an email to selected addresses at Final Mile Facility containing

• Body of email contains Outline Purchase Order

• Attachments (PDF)

  • Purchase Order Document of anticipated costs for the work to be carried out

Email Examples

The PDF file is used by Development, the DOC file is for designing, then converted to a PDF file.