Wave Picking Process - Admin Role

• Login Instruction

Go to SEKO360 website > URL: https://www.seko360.com/default.aspx

Then, enter the provided Username and Password then click the “Sign In” button.

Note: If no Login details please ask our support members for assistance.

• What is Wave Picking?

Wave picking is a term for a process used in a Warehouse Management System (WMS) to support organizing of the daily flow of work of a warehouse or distribution center.

Wave picking is an application of short-interval-scheduling. Users, using a WMS, assign groups of orders into short intervals called "waves", to initially simulate the flow for the day, consistent with the order departure plan and available labor.

One of the objectives of wave picking is to minimize the variation of workload in each work function by wave.

There are three basic management tasks accomplished and benefits of wave picking.

1. To organize the sequence of orders and their assignment to waves, consistent with routing, loading and planned departure times of shipping vehicles or production requirements, etc., and therefore to reduce the staging space required for shipping dock handling to assemble orders, load and ship;
2. To assign staff to each wave and function within each wave, with the expectation that all the work assigned to each wave will be completed at approximately the same time, within the wave period, providing management with the ability to monitor and manage performance throughout the day, responding in a timely way to problems that occur, and more effectively utilize the staffing throughout the shift; and
3. To support management control, before and during a work shift, to achieve the daily plan and react in a timely way, and measure and report the results.

• Wave Picking Access

Go to Logistics Tab > Wave Picking > Wave Picking Access.

• Add Wave Picking Access

To Add a new record, click the Create New button.

Select a Client from the dropdown menu and set the "Pick by Licence Plate" to "Yes" if the products cannot be scanned by SKU (Product Code or EAN).

To proceed in adding a new record, just click the Save button and if not, click the Back to List button.

• Edit Wave Picking Access

To Edit a record, click the Edit icon beside the Delete button.

Then after editing the record, just click the Save button to proceed in saving the changes and if not click the Back to List Button.

• Delete Wave Picking Access

To Delete a record, click the Delete icon beside the Client column.

Then click the OK button to proceed in deleting a record and if not click the Cancel Button.

• Service Groups

Go to Logistics Tab > Wave Picking > Service Groups.

This allows users to assign Carrier Services that are integrated with the TMS to a Service Group. 

• Add Service Group

To Add a new record, click the Create New button.

Enter Service Group Code (needs to be unique) and enter Service Group Name.

To proceed in adding new record, just click the Save button and if not, click the Back to List button.

• Edit Service Group

To Edit a record, click the Edit icon beside the Delete button.

Then after editing the record, just click the Save button to proceed in saving the changes and if not click the Back to List Button.

• Delete Service Group

To Delete a record, click the Delete icon beside the Service Group Code column.

Then click the OK button to proceed in deleting a record and if not click the Cancel Button.

• Assign Carrier to Service Groups

To assign carrier services to an existing Service Group, click on the “Assign Services” button.

To add "Carrier Services" to "Service Group", select the services in the "Services not in the Service Group" grid and then click the Add button.

To remove "Carrier Services" from "Service Group", select the services in the "Services in the Service Group" grid and then click the Remove button.

• Non-Integrated Carrier Groups

Go to Logistics Tab > Wave Picking > Non Integrated Carrier Groups.

This allows users to assign carriers that are not integrated with the TMS to a Non-Integrated Carrier Group.

• Add Non-Integrated Carrier Group

To Add a new record, click the Create New button.

Enter NI Carrier Group Code (needs to be unique) and enter NI Carrier Group Name.

To proceed in adding a new record, just click the Save button and if not, click the Back to List button.

• Edit Non-Integrated Carrier Group

To Edit a new record, click the Edit icon beside the Delete button

Then after editing the record, just click the Save button to proceed in saving the changes and if not click the Back to List Button.

• Delete Non-Integrated Carrier Group

To Delete a record, click the Delete icon beside the NI Carrier Group Code column.

Then click the OK button to proceed in deleting a record and if not click the Cancel Button.

• Assign Carrier to Non Integrated Groups

To assign carrier services to an existing Non Integrated Group, click on the “Assign Services” button.

To add "Carrier Services" to "Non Integrated Carrier Group", select the carrier in the "Carriers not in the Non Integrated Carrier Group" grid and then click the Add button.

To remove "Carrier Services" from "Carrier Group", select the carrier in the "Carriers in the Non Integrated Carrier Group" grid and then click the Remove button.

• Client Wave Configurations

Go to Logistics Tab > Wave Picking > Client Wave Configurations.

This will list all the current wave configurations for the selected client in "Sequence" order.
You can easily change the sequence of a wave configuration by using the drag and drop.
If a configuration is in use with a wave, the record will be "Edit Locked" no changes can be made.

• Add Client Wave Configurations

To Add a new record, select a Client from drop down menu and click the Create New button.

Enter the Configuration Code (needs to be unique) and Description and Dispatches Per Wave.

Select Service Group Name (optional), Non Standard Requirement (optional), NI Carrier Group Name (optional).

Then enter Total Units in Dispatch (optional), No of Lines In Dispatch (optional).

Select Order Type (optional), select Star (optional).

Note: 

• When user set "Cluster Pick" to Yes, the "Total Units in Dispatch" and "No of Lines in Dispatch" will automatically set to "1".
• Star = "Yes" will only include dispatches that have been marked with a star AND match the other properties set within the current configuration.
• Star = "No" will only include dispatches that have NOT been marked with a star AND match the other properties set within the current configuration
• If "Star" is not set then both starred and unstarred dispatches will be included that match the properties set within the current configuration.

To proceed in adding a new record, just click the Save button and if not, click the Back to List button.

• Edit Client Wave Configurations

To Edit a record, click the Edit icon beside the Delete button.

Then after editing the record, just click the Save button to proceed in saving the changes and if not click the Back to List Button.

• Delete Client Wave Configurations

To Delete a record, click the Delete icon beside the Configuration Code column.

Then click the OK button to proceed in deleting a record and if not click the Cancel Button.

• Wave Configurations Zone

In order to group dispatches by zones for wave picking, you need to add zones to a wave configuration.

To view the list of zones to a wave configuration, select a client from the dropdown menu and click the “Zones” button.

• Add New Wave Configurations Zone

To Add a new zone to a wave configuration, click the Create New button.

Select a Zone from the dropdown menu and If "Must Include" is set to "Yes", then for a dispatch to qualify it must have at least one pick from this zone.

To proceed in adding a new zone, just click the Save button and if not, click the Back to List button.

• Edit Wave Configurations Zone

To Edit a Wave Configuration Zone, click the Edit icon beside the Delete button.

Then after editing the Wave Configuration Zone, just click the Save button to proceed in saving the changes and if not click the Back to List Button.

• Delete Wave Configurations Zone

To Delete a Wave Configuration Zone, click the delete icon beside the Zone Name Column.

Then click the OK button to proceed in deleting a record and if not click the Cancel Button.

• Print Plate Numbers

Go to Logistics Tab > Wave Picking > Print Plate Numbers.

Enter the Starting Plate Number, Number of Labels to generate, Prefix to appear before the plate number. If "Combined Labels" is set to "Yes", the labels will be combined and if "No", the labels will be printed individually.

Combined Labels set to "Yes".

Combined Labels set to "No".

• Pick Release

Pick Waves are constructed by sequencing the requested SKU’s and quantities in one of two selectable ways:

• SKU Sequence - Maximises efficiencies by grouping and prioritising most demand.
• Date Sequence - If the dispatch volumes are high and the operation is struggling to fulfil, leave dispatches holding SKU’s with the least demand waiting.

Go to Logistics Tab > Wave Picking > Pick Release.

Select a Client from the dropdown menu, select Release Method and enter the maximum number of dispatches for the pick release.

Then select the Wave Configuration you want to release and click “Preview” button to view dispatches included in the Wave based on the current selection.

Note: When generating a wave, suspended licence plate or suspended location are excluded. If a dispatch cannot fit into a Wave Configuration (Catch All wave configuration) it will be for one of the following reasons:

• Licence Plate is suspended.
• Location is suspended.
• Decrease Stock Adjustment was done AFTER we accepted the order.

To proceed, click the "Create" button. A confirmation message will be displayed:

Click the "OK" button to create the pick waves and allocate the stock.

*After pick release – SO status is Confirmed and dispatch is now ready to be pick.

• Print All

Click the "Print All" button to print all the Wave Summary Sheets, Dispatch Notes, Commercial Invoices and Non Standard Requirements for the newly created waves.

• Print Wave Summary Sheets

Click the "Print Wave Summary Sheets" button to print all the Wave Summary Sheets for the newly created waves.

• Print Dispatch Notes

Click the "Print Dispatch Notes" button to print all the Dispatch Notes for the newly created waves.

The "Wave No" and "Plate ID" will be displayed at the bottom of each dispatch note:

Note:

If “ExternalPlateNumber“ is NOT NULL, we show this value in brackets. E.G

• Plate ID: 1 (54312)

• Print Commercial Invoices

Click the "Print Commercial Invoices" button to print all the Commercial Invoices for the newly created waves.

Note: When the customer and country are included on the list of Exclusion Country under Admin → Document → Exclusion Countries, Print Commercial Invoices will not be enabled.

• Print Non Standard Requirements

Click the "Print Non Standard Requirements" button to print all the Non Standard Requirements for the newly created waves.

Notes to enable the Print Non Standard Requirements button:

1. A client has to be enabled “Back End” to support Non Standard Requirements:

• Engraving
• Case Printing
• Packing Instructions

      2. If the clients populate the "Order Line Message" when using the hub to Load Sales Orders, then this order will be a non standard requirement .

The "SO No" will be displayed at the bottom:

• Print Kit To Orders

Click the "Print Kit To Orders" button to print all the Kit to Order document for the newly created waves.

If any dispatches within the wave require kits to be built on the fly, then the “Print Kit to Orders” button will be enabled.

• Pick Release by Configuration

If a user knows the wave configuration that needs to be released, this will be faster way than the "Pick Release" module.

Go to Logistics Tab > Wave Picking > Pick Release by Configuration.

Select a Client from the dropdown menu, then select the wave configuration from the “Configuration”.

Note: When generating a wave, suspended licence plate or suspended location are excluded. If a dispatch cannot fit into a Wave Configuration (Catch All wave configuration) it will be for one of the following reasons:

• Licence Plate is suspended.
• Location is suspended.
• Decrease Stock Adjustment was done AFTER we accepted the order.

Then, select the Release Method, enter the Max number of dispatches for release and click the “Preview” button to view what dispatches will be included in the Wave based.

Click the "Create" button. A confirmation message will be displayed:

Click the "OK" button to create the pick waves and allocate the stock.

• Print All

Click the "Print All" button to print all the Wave Summary Sheets, Dispatch Notes, Commercial Invoices and Non-Standard Requirements for the newly created waves.

• Print Wave Summary Sheets

Click the "Print Wave Summary Sheets" button to print all the Wave Summary Sheets.

• Print Dispatch Notes

Click the "Print Dispatch Notes" button to print all the Dispatch Notes. 

• Print Commercial Invoices

Click the "Print Commercial Invoices" button to print all the Commercial Invoices. 

• Print Non Standard Requirements

Click the "Print Non Standard Requirements" button to print all the Non Standard Requirements.

• Print Kit To Orders

Click the "Print Kit To Orders" button to print all the Kit to Order document for the newly created waves.

• Pick Release History

Go to Logistics Tab > Wave Picking > Pick Release History.

• All Tab

The "All" tab will display the latest pick releases in the DC.

• Active Tab

The "Active" tab will display the pick releases where the waves for a pick release are still active.

• Complete Tab

The "Complete" tab will display the pick releases where all the waves for a pick release have been completed.

• Closed Tab

The "Closed" tab will display the pick releases where all the waves for a pick release have been closed using the "Close Wave" process.

Click the "Expand / Collapse" grid command to view the "Waves" for the selected Pick Release.

• Print All

Click the "Print All" button to print all the Wave Summary Sheets, Dispatch Notes, Commercial Invoices and Non-Standard Requirements for the created waves.

• Print Wave Summary Sheets

Click the "Print Wave Summary Sheets" button to print all the Wave Summary Sheets.

• Print Dispatch Notes

Click the "Print Dispatch Notes" button to print all the Dispatch Notes. 

• Print Commercial Invoices

Click the "Print Commercial Invoices" button to print all the Commercial Invoices. 

• Print Non Standard Requirements

Click the "Print Non Standard Requirements" button to print all the Non Standard Requirements.

• Print Kit To Orders

Click the "Print Kit To Orders" button to print all the Kit to Order document for the newly created waves.

• Mobile Wave Picking

Login to the HHT.

Then enter the provided Username and Password and click the “Sign In” button.

Note: If no Login details please ask our support members for assistance.

Then, click the "Wave Picking" menu option on the mobile device.

Scan the wave barcode to take you directly to the wave to be picked.

The barcode can be found on the Wave Summary Sheet.

Or select a client from the dropdown menu and Click the “Load Waves” button.

Click the "Select" button to start the Pick process.

Then, scan the Location, SKU, Plate Number, enter the quantity to pick and then click the "Pick" button.

*Once the Wave No. is selected and start to pick, SO status will change to Being Picked.

If the "Qty to Pick" is greater than the physical stock available in that location, then will need to tap the Skip button.

Then, a confirmation message will be encountered to ensure they did not click the "Skip" button my mistake. Click the OK button to continue, and if not, click the Cancel button.

A message will be encountered "No Available Inventory - This line will be short shipped". Then click the "Short Ship" button and this will need to be reviewed in the "Close Wave".

When the Wave is fully completed, a "Wave Complete" message will be displayed and the user can start processing the next wave.

• Close Wave

This will display all the waves that have been completed, have been short ship and skipped.

Wave Short Shipped/Skip Process Note:

• Skipped = No | Short Shipped = No, Then the user never skipped anything when picking the wave.
• Skipped = Yes | Short Shipped = Yes, Then the user skipped when picking and no stock could be found anywhere else in the DC and the user clicked the short ship button.
• Skipped = Yes | Short Shipped = No, Then the user skipped when picking but stock was found in another location.

Note: If user already closed the wave, there's no turning point in re-opening/re-active the order, because all the dispatches move to the "Packing stage".

Go to Logistics Tab > Wave Picking > Close Wave.

Select a wave from the list and click the “Close” button.

Then click the OK button to proceed and if not click the Cancel Button.

*When the wave is finally closed, SO status will now change to Pick Complete, and is now ready to be pack.

• Close Wave Allocations

To view the allocation details, user must click the “Allocations icon” beside the short-shipped lines icon.

To expand the allocation detail, user must click the “+” icon beside the Plate Number column.

To go back from the close wave list, user must click the button “Back To List”.

• Short Shipped Lines

To view the short shipped line details, user must click the “Short Shipped Lines icon” beside the Client column.

To expand the allocation detail, user must click the “+” icon beside the find stock icon.

To Find stock, user must click the “find stock” icon beside the beside the Plate Number column.

User will encounter confirmation message. To continue finding stock and change the status of the wave from Complete back to Active, user must click the button “OK” and if not, click the button Cancel.

To go back from the close wave list, user must click the button “Back To List”.

• Suspended Licence Plates

This will display all the licence plates that have been suspended when the user skips a pick on the mobile device.

Go to Logistics Tab > Wave Picking > Suspended Licence Plates.

Select a Licence plate and click the “Unsuspend” button to make the licence plate active.

Then click the "OK" button to proceed and if not click the Cancel Button.

• Dispatch Quantity Adjustment

This process will allow a user to decrease dispatch line quantities to force a dispatch to fit in a wave. This will be for instances when a decrease stock adjustment is done AFTER we have accepted an order and there is now insufficient stock for the dispatch to fit in the wave.

Go to Logistics Tab > Wave Picking > Dispatch Quantity Adjustment.

To display the records for Dispatch Quantity Adjustment module, user must select a client from the dropdown and click the “Search” button.

Note: Dispatch Orders will only display in Dispatch Quantity Adjustment menu if:

1. Client is using Wave Picking.

2. Dispatch in status Confirmed and not yet created in Wave - Pick Release or Pick Release by Configuration process.

3. Dispatch does not have Wave Number in Dispatch List - All tab.

4. Dispatch is not in status: Being Picked, Cancelled, Pick Complete, To Dispatch, and Dispatched.

5. Dispatch is not marked for cancellation.

6. Dispatch is not on hold.

7, Dispatch does not appear in "Carrier Label Exceptions".

To view the dispatch and line details, user must click the icon view beside the Client column.

• Adjust Dispatch Line Quantity

Note: Users must notify the clients first before doing the dispatch quantity adjustment process.

To adjust the dispatch line quantities, user must click the Adjust Quantity icon.

Then, user must populate the New Quantity field and click the “Update” button to continue, and if not, click the “X” button.

Note:

1. New Quantity must not be greater than the Current Quantity.
2. Setting the quantity to “0” (zero) will remove the line from dispatch.
3. And dispatch having a 1 line only cannot set the quantity to 0.

Then click the OK button to proceed and if not click the Cancel Button.

• Pick History

Go to Logistics Tab > Wave Picking > Pick History.

To display the records in Pick History module, user must select a client from the dropdown menu, then select a Pick date “from and to” using a date picker filter, and click the button “Search” to continue.

• Pick Summary

Go to Logistics Tab > Wave Picking > Pick Summary.

This will display the user’s number of picks and pick quantity.

To show the record in Pick Summary module, user must select a date using a date picker filter, then click the button “Search” to continue.

Note: Pick Date filters (Date from and Date To) must not be greater than six months differences.

• Wave History

Go to Logistics Tab > Wave Picking > Wave History.

• All Tab

The "All" tab will display the latest waves in the DC.

• Active Tab

The "Active" tab will display the all waves that are still active.

• Complete Tab

The "Complete" tab will display all the waves have been completed.

• Closed Tab

The "Closed" tab will display all the waves that have been closed using the "Close Wave" process.

• Print All

Click the "Print All" button to print all the Wave Summary Sheets, Dispatch Notes, Commercial Invoices and Non-Standard Requirements for the created waves.

• Print Wave Summary Sheets

Click the "Print Wave Summary Sheets" button to print all the Wave Summary Sheets.

• Print Dispatch Notes

Click the "Print Dispatch Notes" button to print all the Dispatch Notes. 

• Print Commercial Invoices

Click the "Print Commercial Invoices" button to print all the Commercial Invoices. 

• Print Non Standard Requirements

Click the "Print Non Standard Requirements" button to print all the Non Standard Requirements.

• Wave Summary

This will provide a summary of all the waves that have been generated.

Go to Logistics Tab > Wave Picking > Wave Summary.

The filters above the grid will assist users in identifying what wave a dispatch or sales order is in.

• Print All

Click the "Print All" button to print all the Dispatch Notes and Commercial Invoice for the created waves.

• Print Dispatch Notes

Click the "Print Dispatch Note" button to print the Dispatch Note. 

• Print Commercial Invoice

Click the "Print Commercial Invoice" button to print the Commercial Invoice. 

• Star Dispatches

Go to Logistics Tab > Wave Picking > Star Dispatches.

This will allow users to manually select specific dispatches by marking them with a star.

If users need to urgently get specific dispatches into a wave, they can use this star feature in conjunction with wave configurations to do this.

Note: On Client Wave Configuration, it will allow you to specify how to use dispatches marked with a "Star" within a wave configuration to group dispatches into a wave. 

• Allocation Failures

Go to Logistics Tab > Wave Picking > Allocations Failures.

This report helps the users to see the list of dispatches failed in wave allocation.

Note:  The below dispatches have the potential to fail to qualify for a wave depending on the wave configuration used.
This can be as a result of suspended locations, suspended licence plates or decrease stock adjustments done after the dispatches were created.